Congratulations on the successful funding of your proposal. The PTO is thankful and appreciative of the time and effort that you put into it. Your ideas to improve our school and your motivation to see them through help make our Heath community one that continues to grow and thrive.
Below are some information, resources, and frequently asked questions about what do now that your proposal has been approved.
Questions about the Decision
For follow-up questions or clarification about the PTO’s decision, please send an email to the Heath PTO (email@example.com). For payment- and reimbursement-related questions, please email the Heath PTO Treasurer (firstname.lastname@example.org).
Sharing Your Good Work
The PTO needs your help to communicate to the broader Heath community the specific and tangible ways that PTO funds promote the best possible education and educational environment for Heath School students. Please set aside time to celebrate your work by:
- Sharing photos of your work for our website (https://heathpto.org) and other promotional materials (e.g., email newsletters);
- Tweeting about your work and tagging us @HeathSchoolPTO (https://twitter.com/HeathSchoolPTO); and/or
- Presenting your work at a PTO community meeting.
Given this approval, your funding has become integrated into the Heath PTO's annual budget. If your project ends up costing less than the budgeted amount, the unspent funds will remain with the PTO to be repurposed elsewhere. Please follow PTO procedures for reimbursement or payment of an invoice as appropriate.
Please retain your receipts, fill out and scan the PTO reimbursement form, scan or take pictures of your original receipts and invoices, and submit your form and receipts/invoices to the PTO Treasurer by email (email@example.com). Alternatively, place hardcopies in the PTO Treasurer mailbox in the Heath School Office.
Please use your proposal title on the reimbursement request form so that it's easy to match up with the PTO budget. Note that reimbursement requests are reviewed weekly (during the school year) and processed the same week unless there is a school vacation. Checks then take an additional week to arrive by mail to your home.
Please make every effort to submit receipts within 30 days of purchase.
For invoices to be paid, please note that the PTO requires all tax information to be submitted before payment. For a company, this would include their EIN (Employer ID Number) and for individuals, their social security number. The PTO issues 1099s to both the vendor and the IRS following all regulations.
The 2021-2022 Heath Hawk Fund is open. Please consider making a donation today!
Why support your PTO?
The Heath Parent-Teacher Organization (PTO) is a parent-run group that organizes and funds dozens of initiatives and enrichment programs for our children at Heath. Join other parents in helping make your child's school an excellent one!